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Study Away FAQs for Advisers

Below you may find answers to FAQs related to study away for your advisee: locations and courses, eligibility, preparation for study away, financial aid, applying for NYU semester study away, registration for NYU semester study away, Gallatin travel courses, preparing for return to Washington Square, and contact information.

 

Locations & Courses

Q. Where can my advisee study away?

A. NYU students have the option of studying at NYU’s sites in Abu Dhabi, Accra, Berlin, Buenos Aires, Florence (La Pietra), London, Madrid, Paris, Prague, Shanghai, Sydney, Tel Aviv, and Washington, D.C. Your advisee and you can learn more about each site at the NYU Study Away Web site.

NYU students also have the option of studying at specific foreign and domestic universities with which NYU has partnered. For more information, visit the NYU International Exchange site and the Domestic Exchange Program site.

For shorter-term options away, see Gallatin's travel courses, the NYU Summer Study Away website, and the NYU January Term website.

Additionally, Gallatin students who believe their concentrations would benefit from study outside of NYU’s global network may seek approval to take courses at other institutions, domestic or abroad, while matriculated at Gallatin. They must be pre-approved for such external study, and approval is by no means guaranteed. For more information, including an application, visit our External Study page or email gallatin.global@nyu.edu and include “External Study” in the subject line.


Q. What’s the difference between NYU semester-long study away and the NYU international and domestic exchange programs?

A. In addition to maintaining its own academic centers abroad, NYU has relationships with universities in 10 countries and with historically black colleges and universities (HBCUs) and Hispanic-serving institutes (HSIs) in the US. NYU students may apply to study away at one of these partner institutions.

Many of the foreign universities offer course work in English, but some require advanced knowledge of a foreign language. For more information, visit the NYU International Exchange site and the Domestic Exchange Program site.


Q. Can my advisee enroll in one of NYU’s exchange partner universities without applying to the NYU International Exchange Program?

A. For the fall and spring semesters, NYU students must apply for the NYU International Exchange Program if they wish to study at any of NYU’s exchange partner universities. The exchange program is not offered for the summer term, so students may apply directly to these universities as visiting students assuming this is allowed by the universities and assuming that students meet the universities’ application requirements. This would be considered external study; your advisee would have to also submit a Gallatin external study application for approval.


Q. Is it possible for my advisee to study away in a non-NYU (external) program?

A. If Gallatin students believe their concentrations would benefit from study outside of NYU’s global network, they may seek approval to take courses at other institutions while matriculated at Gallatin. Your advisee must be pre-approved for such external study, and approval is by no means guaranteed. For more information, including an application, please refer to our External Study page. Interested students should email gallatin.global@nyu.edu for more information, referencing “External Study” in the subject line.


Q. Where can my advisee find information on NYU courses offered away?

A. Students may use NYU's Global Study Planner to explore the full range of course options at NYU's global academic centers. For information about Gallatin courses offered at NYU's global academic centers, students may also visit Gallatin's Course Offerings Away web page.


Q. Are credits from the NYU exchange programs considered transfer credits or NYU credits?

A. Courses taken at NYU exchange programs count as NYU credit in terms of bursar, financial aid, and residency requirements.


Q. Can my advisee’s non-Gallatin study away course fulfill Gallatin requirements?

A. Gallatin students must petition for non-Gallatin study away courses to be used towards a Gallatin foundation requirement. Your advisee should first discuss this with you. To request permission through Gallatin, your advisee should complete Gallatin’s online foundation requirement petition form (note: a course description and syllabus are required).


Q. Can a Gallatin SASEM course fulfill the IDSEM requirement?

A. No. Gallatin's faculty have reviewed SASEM courses and have determined that they do not meet the requirements of IDSEM courses. However, some SASEM courses might fulfill other Gallatin requirements. See Gallatin’s study away course descriptions for more information.


Q. Is it possible for my advisee to complete a Gallatin individualized project (Independent Study, Tutorial, Internship, Private Lesson, Senior Project) while studying away?

A. No. Gallatin’s faculty has deliberated this question and determined that individualized projects cannot be completed abroad. However, some NYU sites offer a 4-credit Gallatin course, Internship Seminar and Fieldwork INDIV-UG, which is permitted. This course requires a 90-minute weekly seminar and a minimum of 10 hours fieldwork a week at an approved internship field site.

 

Eligibility

Q. When can my advisee study away?

A. If your advisee entered Gallatin directly from high school or following a gap year, s/he can study away for a full semester beginning in the sophomore year. If your advisee entered Gallatin as a transfer student, s/he can study away for a full semester starting in the second semester at Gallatin (s/he must spend the first full semester as a Gallatin student in New York).

First-year and new transfer students may be eligible to participate in short-term J-Term and Summer Programs. They should see specific program applications for eligibility requirements. New transfer students may begin their study at Gallatin by taking a Gallatin travel course, if eligible, but they should first consult with Gallatin Admissions to verify that these courses will count towards their degree.

If your advisee plans to study away early in his/her Gallatin career, the experience can help him/her conceptualize the concentration. If your advisee studies away as a junior or senior, study away may represent the culmination of the Gallatin concentration.

A REMINDER FOR YOUR JUNIORS AND SENIORS: They should confer with their class advisers and with you regarding scheduling a semester away so that it does not interfere with their rationale and booklist development, colloquium, or graduation plans. If your advisee is a senior planning to study away in the final semester, realize that s/he may have to miss graduation and commencement ceremonies, as classes at some study away sites start and end later in the year than do classes in New York.


Q. Does my advisee need specific academic requirements to be eligible for study away?

A. In general, students who want to study away should have a 3.0 GPA and no Incompletes (other than the IAPC).


Q. How many times can my advisee study away?

A. There’s really no limit to the amount of times your advisee may study away, but s/he should work closely with you to make sure s/he fulfills all degree requirements in a timely way. Also, some students who study away for multiple semesters encounter difficulties forming a community with their peers and faculty here at Washington Square. This circumstance may not apply to your advisee, but it is something for him/her to consider.

 

Preparation

Q. What should my advisee do to prepare for study away?

A. Your advisee should consider learning the language! Although it’s not required for NYU semester study (unless your advisee chooses a foreign language track program), it might be required for some NYU international exchange programs and for some non-NYU programs. Regardless, students generally have a more fulfilling experience away if they have at least some knowledge of the local language.

Your advisee can explore the NYU study away websites, including course descriptions and faculty bios. S/he should think about how the site’s academic offerings will enhance his/her Gallatin concentration, and should talk to you about plans to study away.

Your advisee should make sure s/he has a passport that’s valid until at least 6 months after the planned return from study away. Your advisee will need it several weeks (or sometimes months, depending on visa requirements) prior to traveling, so s/he shouldn’t wait until the last minute! For more information on obtaining or renewing a passport, your advisee may visit the NYU Global Passport page and the U.S. Department of State web site.

Lastly, if your advisee is accepted to study away through NYU, s/he should read ALL the emails NYU’s Office of Global Programs sends!


Q. Does my advisee need to study a foreign language before studying away?

A. Prior foreign language study is not required for NYU semester study away, but it might be required for some of NYU’s international exchange universities and for some non-NYU programs.

However, even for programs that do not require it, we encourage it! Having a background in the language of the host country will enable your advisee to have a more immersive experience. In addition, it will open up opportunities for internships at NYU sites, along with the possibility of taking courses taught in a foreign language at a local university (if the NYU site where your advisee will study offers that option). 


Q. Will my advisee be required to take a foreign language course while studying away?

A. If your advisee studies at the NYU site in Berlin, Buenos Aires, Florence, Madrid, Paris, Shanghai, or Tel Aviv, s/he will be required to take either a language course or a content course taught in the language of the host country. Language instruction is offered but not required at Abu Dhabi, Accra, London, New York, and Prague. (Sydney and Washington, D.C., do not currently offer language courses.)

Foreign language study requirements vary for NYU international exchange programs and for non-NYU programs.


Q. My advisee is concerned about studying away due to a health issue. Who can s/he talk to for more information?

A. Should your advisee have any questions or concerns regarding his/her ability to travel or study abroad, s/he may email Zoe Ragouzeos, LCSW, NYU Student Health Center.


Q. My advisee is receiving ongoing treatment for a health issue. How will this affect his/her study abroad plans?

A. NYU requires that students studying away as part of their education program be covered under an NYU-sponsored health insurance plan. Students must continue to maintain health insurance coverage in their home countries in the event they need to return home.

If your advisee is currently receiving treatment that is essential to functioning, s/he should identify a medical practitioner PRIOR TO departure. If s/he is considering taking a hiatus from treatment, s/he should have a plan in the event s/he needs to see someone while abroad. In regards to counseling/therapy, note that attitudes toward these treatments vary from one country to another, and the availability of resources and quality of services may be different from what your advisee is accustomed to in his/her home country.

If your advisee is currently taking ongoing medication, s/he should meet with their prescribing physician to discuss plans to receive enough medication to last until the return, if possible. Prescriptions from American doctors cannot be filled abroad, so your advisee should obtain a referral to a psychiatrist or medical doctor abroad who can follow him/her and write prescription refills.

Should your advisee have more questions or concerns regarding his/her ability to travel or study abroad, s/he may email Zoe Ragouzeos, LCSW, NYU Student Health Center. NYU Global has also made some informative health and wellness videos to help students prepare for study away and to educate them about resources abroad.

 

Financial Aid

Q. How does financial aid apply?

A. For NYU semester-long programs, financial aid applies just as if your advisee were studying here at Washington Square. Full-time tuition and fees are the same for a semester spent at an NYU global campus as they are for a semester in New York. NYU students with a current FAFSA on file with the Office of Financial Aid may apply for additional financial aid for their semester away.

For school-based and short-term programs, financial aid varies. Your advisee may contact the NYU Office of Financial Aid and/or the sponsor NYU school for more information.

For non-NYU study (External Study), please note that NYU-specific financial aid will not transfer to the external program. Your advisee may contact the NYU Office of Financial Aid for more information.


Q. Do scholarships exist for study away?

A. Financial aid, grants, and scholarships are available to NYU students who study at NYU global academic centers. For more information about scholarship opportunities for NYU study away, visit the NYU Global Scholarships & Financial Aid web page. See the Additional Funding page for more funding options for NYU and non-NYU study away.

Need-based scholarships exist for Gallatin Summer and January Term Travel Courses. For more information, visit Gallatin’s Travel Courses web page.

 

NYU Semester Study Away: Applying

Q. When should my advisee apply?

A. Priority application deadlines are Sept. 15 for the Spring semester and Feb. 15 for the Fall semester. Students who apply by the above dates will receive the NYU Office of Study Away's decision about two weeks later. Your advisee can apply after these dates, but the decision may be delayed, and fewer spots are available.

We strongly encourage students to apply by the priority deadlines. Usually, some sites fill by the first priority application deadline due to limited capacity.

To see a complete list of study abroad deadlines, please visit the NYU Global Applying page.


Q. Does my advisee need to study a foreign language before pursuing NYU semester away?

A. No, but we encourage it! Having a background in the language of the host country will enable your advisee to have a more immersive experience. In addition, it will open up opportunities for internships at the sites, along with the possibility of taking courses taught in a foreign language at a local university (if the NYU site where your advisee will study offers that option).

However, you CAN study away even if you have no foreign language knowledge, as elementary-level language courses are offered at all non-Anglophone sites.


Q. How should my advisee apply to study away through NYU for a semester?

A. It’s easy! Your advisee simply needs to fill out the online application, which includes a personal statement. Your advisee may also be required to submit information about second language ability, when relevant. A letter of recommendation or adviser approval is not required.

To access the online application, your advisee should log into Albert and click the "Application Center" link under the "Student Center" heading. This will take your advisee to a new page where s/he will select the "Create" option next to the "Global Programs Application" link. Your advisee can find additional information on NYU Global’s Applying page.


Q. Is a letter of recommendation required when my advisee applies to study away at an NYU site for the semester?

A. No letters of recommendation, faculty references, or adviser approval forms are required for semester-long study at NYU sites. Only the online application and a personal statement are required.

For the NYU exchange program, however, two reference letters are required.


Q. How can my advisee strengthen the personal statement?

A. Your advisee should address academic reasons for wanting to study away at the site to which s/he is applying. S/he may want to research course offerings and faculty members who teach at the site. Tying knowledge of the site to one’s concentration or academic reasons for studying abroad will always enhance the application! The application process can be competitive especially for the Spring semester due to increasing student interest, so your advisee should address why s/he must study away during the term requested.

NYU Global recommends not mentioning personal travel students plan to pursue. As of now, students do not receive a separate statement prompt for second- and third-choice options, so they are strongly advised to address them in the application statement in case the student is not admitted to the first choice site.


Q. How will studying away affect my advisee’s NYU housing?

A. If your advisee studies away in the spring, s/he will follow the same steps as if s/he were studying here at Washington Square. Once accepted to study away, your advisee will be prompted to inform NYU Housing, who will then cancel your advisee’s housing for the term spent away.

If your advisee studies away in the fall, the process is a bit different. While away, NYU Housing will contact students with instructions for securing housing upon their return to Washington Square for spring. Students are able to submit housing preferences, but preferences are not guaranteed since students will be placed in open spaces vacated by those students studying away for the spring term.


Q. Where can my advisee find more information on policies for NYU semester study away?

A. Visit NYU Global’s Policies and Procedures page for details on policies such as academic requirements abroad, add/drop, course withdrawals, and refunds.


Q. Will I be notified when my advisee applies to an NYU semester program?

A. No. Students may apply on their own, and you might learn not learn about your advisee’s plan for NYU semester study away until s/he submits the Plan of Study for that semester. You are encouraged to discuss study away with your advisees early in their academic career, and you may consider requiring them to inform you in advance about any plans to study away.


Q. When will my advisee find out if s/he has been accepted?

A. Applicants will be notified via e-mail on the notification deadline (usually about 2-4 weeks after submission). To see a complete list of all study abroad deadlines, please visit the NYU Global Applying web page.


Q. If my advisee applies to study away, is s/he required or committed to go?

A. No, applying for a semester away does not commit students to attend.


Q. How can my advisee confirm participation?

A. Accepted students who intend to enroll must confirm their intention to participate by submitting a nonrefundable $500 reservation fee. Your advisee should submit the reservation fee immediately upon receiving admission notification, as enrollment is not guaranteed until the reservation is received. Reservations will be accepted as long as space remains available. If the program reaches capacity before NYU Global Programs receives a student’s reservation, the student will be placed on a waitlist.

If your advisee can't pay the $500 reservation fee online, s/he can mail or deliver a money order or personal check made out to New York University to the NYU Office of Global Programs, 383 Lafayette Street, 4th Floor, New York, NY 10003.


Q. Can my advisee talk to someone or get more information about the program s/he was admitted to?

A. Of course! Your advisee can talk to a representative at NYU Global Programs and also ask to be put in contact with students who have recently returned from the site to which s/he has been accepted by e-mailing global.admissions@nyu.edu.


Q. My advisee didn't get into his/her first choice program or wasn't accepted at all. What can s/he do?

A. NYU Global Programs tries very hard to ensure that every qualified student who submitted an application by the priority application deadline is offered either their first or second choice location. However, some programs (NYU London and NYU Paris, for instance) are very popular, and not every qualified applicant can be offered a place. Your advisee may elect to be on a waitlist, but if no place opens up, s/he may not be able to get back into the second choice location given the timing and necessary immigration procedures.

If your advisee was not admitted at all and disagrees with this decision, s/he may write a letter of appeal to the admissions committee. The letter should detail why s/he feels the semester of application is the best time for him/her to study away and should include information about how or why s/he hasn't met the admissions criteria. Letters of appeal can be directed to global.admissions@nyu.edu.


Q. My advisee applied to study at an NYU site and received this message: "Enrollment capacity is limited; if the program reaches capacity before we receive your reservation, your advisee will be placed on a waitlist." What does this mean?

A. Not every student who is offered admission will accept the invitation to study away, and NYU Global Programs uses historical data to determine the appropriate number of admission offers they can make to yield a class. While they’re pretty good at anticipating how many students will confirm, if students behave differently and more students confirm than they expect, there is a chance that admitted students confirming later in the process may be placed on a waitlist. If your advisee is sure that s/he intends to study away, s/he should confirm as soon as possible after receiving the acceptance email.


Q. My advisee would like to switch programs or cancel enrollment. What should s/he do?

A. If your advisee has already applied, been admitted, or confirmed to study away for an upcoming term and wishes to switch programs, s/he should submit NYU Global's program change request form on this page. Change requests will be reviewed on a space available basis.

Students who have previously confirmed their intent to enroll in study away (meaning they've accepted their offer of admission through Albert) but who have decided to cancel their enrollment, should submit NYU Global's program change request form on this page.

 

NYU Semester Study Away: Courses & Registration

Q. Does my advisee need clearance from me to register?

A. Yes. All NYU students who would normally require clearance from their academic advisor must get advisor clearance as usual before registering for study away classes. For Gallatin students specifically, this means completing the Plan of Study form as usual.


Q. When should my advisee register for classes?

A. NYU students who have been admitted to a study away site register at their regularly assigned registration time, assuming they have received advisor approval and clearance beforehand. Registration typically occurs in mid-late November for the spring term and mid-late April for the fall. Students will be able to view their exact appointment time in Albert. See more registration FAQs here.


Q. The course my advisee wanted is full, or my advisee didn’t get into a class s/he really wanted. What can s/he do?

A. NYU Global cannot guarantee a spot in any course for any student. Some courses do run waitlists, but waitlists cannot guarantee a spot in the course either. If your advisee wants to take a course that is closed, NYU Global recommends that s/he join the waitlist if possible in Albert (making sure to use the Swap function when signing up, or Edit Swap to set up a swap after the fact.) Many courses have a waitlist limit of five students. When this waitlist limit is reached, waitlisting for the course is no longer possible. If your advisee would like to inquire about his/her position on the waitlist, s/he should not contact the instructor directly but should rather email global.academics@nyu.edu.


Q. My advisee has already taken the required Global Orientations course. Does s/he have to take it again?

A. If your advisee has previously studied away at the same Global Academic Center and taken the course, s/he may be exempt from taking it again. Your advisee should contact global.academics@nyu.edu.


Q. Can my advisee use the pass/fail grade option for NYU courses abroad?

A. Yes, unless it’s a language course. Language courses cannot be taken pass/fail.


Q. How do NYU study away courses appear on my advisee’s transcript?

A. The study away courses and credits will appear on your advisee’s transcript just as if s/he were here at the Washington Square campus. For the semester your advisee was away, a note will identify the site attended.

 

Gallatin Travel Courses

Q. Will I be notified when my advisee applies to a Gallatin travel course?

A. Yes. You will receive an automated email notifying you that your advisee has applied, along with a copy of his/her application.


Q. How will my advisee be cleared to register for a Gallatin travel course?

A. If your advisee applies to a Gallatin J-Term or Summer travel course, you will receive an email notifying you to contact us regarding your decision about your advisee’s plan. Once we have received your approval, we will contact Gallatin Student Services to request that your advisee be cleared for registration for the travel course. Note that students are informed to consult with their advisers if they change their mind and decide to pursue an alternative plan of study, or if they plan to take additional courses during the term of the travel course.

 

Preparing for Return

Q. How should my advisee register for courses for the following semester while away?

A. Students studying away through an NYU or external program are assigned an adjusted registration time on the same day of their regularly appointed time based on their earned credits. Times are adjusted earlier to compensate for time differences, connectivity issues, and the inability to visit their New York-based advisors in person. Students should be able to view their appointment time in Albert as usual. If your advisee has questions about the adjusted time or thinks an error has been made, s/he should email global.academics@nyu.edu for NYU programs or gallatin.global@nyu.edu for external programs.


Q. How can my advisee sign up for housing for the following semester while away?

A. If your advisee studies away in the spring, s/he will follow the same steps as if s/he were studying here at Washington Square. Once accepted to study away, your advisee will be prompted to inform NYU Housing, who will then cancel your advisee’s housing for the term spent away.

If your advisee studies away in the fall, the process is a bit different. While away, NYU Housing will contact students with instructions for securing housing upon their return to Washington Square for spring. Students are able to submit housing preferences, but preferences are not guaranteed since students will be placed in open spaces vacated by those students studying away for the spring term.

 

Other Questions?

For NYU semester-long study away, NYU Global Programs can answer general questions about admissions, operations, academics, and preparing to go abroad. Site representatives are available in New York to answer questions about all academic centers abroad, and your advisee and you can find contact information here. You may find more FAQs regarding registration here.

For other study away questions, please feel free to email Gallatin Global Programs at gallatin.global@nyu.edu. Your advisee may also contact us individually for an appointment (we are located at 411 Lafayette, 3rd Floor):

Melissa Daniel (general study abroad, Gallatin travel courses)
Director of Global Programs
melissa.daniel@nyu.edu, 212.998.7316

Kim Foote (general study abroad, Gallatin travel courses, external study)
Assistant Director of Global Programs
kim.foote@nyu.edu, 212.992.6311


Contact Info

NYU Gallatin Office of Global Programs
411 Lafayette St., 3rd Floor
New York, NY 10003
1 (212) 998-7133 phone
1 (212) 995-4265 fax
gallatin.global@nyu.edu


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