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Withdrawing

Students who wish to withdraw from all of their courses for the semester, students who wish to withdraw completely from Gallatin, and students who must withdraw for medical reasons or other extenuating circumstances must follow a formal process which begins with submitting a Term Withdrawal form on Albert. The process is not complete until the student receives guidance and further instructions from the Gallatin Office of Student Affairs. Students must be aware that merely ceasing to attend a class does not constitute an official withdrawal, nor does notification to the instructor, nor does simply filing a Term Withdrawal form. Without receiving final approval for a Term Withdrawal from the Gallatin Office of Student Affairs, students will not be dropped from their courses and are in danger of receiving grades of F.

Students who plan to remain enrolled in classes but who wish to drop one or more courses should refer to Dropping Courses.

Dropping or withdrawing from courses will be subject to the University refund schedule.

Effect on Student Records

Until the last day of the second week of classes for the fall and spring semesters, and until the third day of classes for the six-week summer sessions, dropped courses do not appear on the student’s transcript. Courses dropped during the third through the ninth week of classes for the fall and spring semesters, and from the fourth day of classes through the last day of the fourth week of classes for the six-week summer sessions, are recorded with a grade of “W” (Withdrawal), which cannot be removed from the official record. After the ninth week of classes for the fall and spring semesters and the last day of the fourth week of classes for the six-week summer sessions, students may not withdraw from a course. For more information about the grade of “W,” see Withdrawal.

Financial Aid Considerations

Students receiving financial aid are expected to maintain satisfactory academic progress toward degree requirements. Because withdrawing from courses could negatively affect satisfactory academic progress, students should consult with the Office of Financial Aid before withdrawing from courses.

International Student Considerations

International students are required to be registered for full-time course work (see Full-Time/Part-Time Status). Because withdrawing from courses could affect a student’s full-time status, all international students should consult with the Office of Global Services before withdrawing from courses.