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Waitlisting & Swapping

 

Waitlists

Once a class is closed, you can add your name to the waitlist using Albert.  If one of the students who is registered for the closed course drops it, the first person on the waitlist is automatically enrolled and all other students on the waitlist advance one position.

Important: Before adding your name to a course waitlist, you should also learn about the SWAP feature (in some cases you will need to waitlist through the SWAP tab on Albert to avoid registration issues.)

The Waitlist Policy

Adding your name to a course waitlist does not guarantee enrollment.

After a certain period (see below) course waitlists are deactivated for the term. If you have not been able to enroll in your waitlisted course by the time the waitlists have been deactivated, it is no longer an option for the term and it will not appear on your schedule.

  • Fall and spring waitlists are deactivated the last day of the second week of classes, (the last day Albert is available for registration for the term.)
  • Summer waitlists are deactivated the last day Albert is available for registration for the session

If you plan to add your name to a course waitlist please be aware that:
 

  • Not all courses offer a waitlist option.The department offering the class will determine if, and when, a waitlist is activated for a class. (Albert will notify you if a waitlist is not available for a course.)
  • Waitlists may become full. If a waitlist becomes full, you will receive an error message and you will not be able to add your name to it. ** Some students have reported an erroneous message that prompts them to obtain a permission number.  If you receive this error message when you attempt to add your name to a waitlist, you will need to keep checking to see if a space becomes available on the waitlist.  The department will not issue a permission number.
  • You may need to use the SWAP feature to add yourself to the waitlist. Some situations require that you use the SWAP function when you waitlist for a course. To prevent registration issues, you will need to waitlist through the SWAP tab instead of selecting the waitlist option during the enrollment process.
     

Adding your Name to a Course Waitlist

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The SWAP function

When you want to replace one class on your schedule with another, the SWAP function is a way to ensure that the class you want to remove from your schedule is not dropped until you are successfully enrolled in the class that you want to add.

The SWAP function and Its Connection to the Waitlists

If you add your name to a course waitlist and a position in the class opens up you will not be enrolled in the course if:

  • It conflicts in meeting times with another class in which you are currently enrolled.
  • The units from the course will put you above your unit limit for the term.

To prevent registration issues with time conflicts and unit limits, you should use the SWAP function to waitlist for a course instead of selecting the waitlist option during the enrollment process. Using the SWAP will ensure that you are not “skipped over” when a position in the class opens up.

When to Use the SWAP function

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How to SWAP

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Forgot to use the SWAP function?

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Confused about SWAP?

Use this handy quick step guide!

swapquickguide