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Calendars and Scheduling

Rationale and Booklist Timing

Students are expected to complete the colloquium during the penultimate semester before graduation.

Adviser-approved rationale and booklist submissions will be sent out for second reader review on the first of each month during the fall and spring semesters. Students and their primary advisers can expect reviewer feedback in the second half of the month.

The academic calendar requires a few caveats to these general principles, as follows:

  1. To accommodate winter break, the last day of fall classes in December is the last day to register a January colloquium. Rationale and booklist submissions after December 1 will be sent out for second review on February 1.
  2. For students hoping to participate in the May graduation ceremonies, the adviser-approved rationale and booklist submission must be received before March 1. The petition to march deadline of April 15 will be the last day to register a spring colloquium.
  3. September graduates should submit the rationale and booklist no later than May 1 so that their rationale and booklist submissions may be sent out for second review before faculty leave for the summer.

Graduation Deadlines

Students should note the following deadlines for colloquium completion when making plans with their adviser and committee members. These dates represent the last day to complete the colloquium in time for specific graduation cycles:

  • September 2016 BA: Friday, September 23, 2016
  • January 2017 BA: Friday, January 20, 2017
  • May 2017 BA: Friday, May 12, 2017

Note that January degree candidates are strongly encouraged to schedule their colloquium before the end of the fall term, and to not plan for a colloquium during the winter recess.

Selecting Your Committee Members

Your committee will consist of your adviser and two other NYU faculty members. Of the three committee members, one must be a full-time Gallatin faculty member. Please keep in mind that committee members should be appropriate for your colloquium topic. You may also review the Gallatin faculty list to locate a panel member for your committee. If you do not have specific requests for your committee, your Class Adviser will help you find appropriate faculty members.

Setting a Date and Time

After you submit an adviser-approved rationale and booklist, you can proceed with the colloquium preparation process. After your documents are approved by the second reader, it is your responsibility to schedule the date and time of your colloquium with committee members. Since the scheduling process may take a few days or even longer (depending on the availability of your committee members), please start this process as soon as possible and far in advance of the colloquium registration deadline.

Your colloquium registration will not be confirmed until your rationale and booklist are approved. In other words, a registration date submitted prior to notification of approval is tentative until confirmed by Gallatin.

You should also be aware that you may encounter some difficulties in finding committee members or arranging a date for a colloquium in January or September because of the limited availability of faculty during the summer months and winter recess.

Submitting the Registration Form

Once you have selected your committee members and have scheduled a date and time, you will need to register for your colloquium. The registration form must be submitted at least two weeks in advance of the desired date.

Gallatin will email a confirmation to the student and committee members with a room assignment, as well as a copy of the approved rationale and booklist.

If you have already submitted the registration form to Gallatin and you would like to change a panel member or the date and time of your colloquium, you will need to notify the Office of Advising at least two weeks prior to the date of your colloquium, and you must confirm a new date/time with all committee members. Questions regarding submission procedures can be sent to