Gallatin's Office of Global Programs has prepared important recommendations below regarding travel, health, and safety for student recipients of Gallatin fellowships. Please carefully review this information well in advance of your fellowship period and contact Gallatin Global Programs and/or your fellowship's administrator if you have any questions or concerns.
See below for details or click to jump directly to a specific topic:
• Important pre-travel notes
• Travel visas, passport, and other immigration documentation
• Immunizations and vaccinations
• NYU Traveler/alert system
• STEP Program for US traveler emergency notification
• Health insurance
• Health and medical advice
• Health and safety resources while away
• Cultural awareness resources
• Banking matters
• What to pack
• Keeping in contact while away
Contact NYU’s Office of Global Services (OGS) ASAP to verify if immigration documentation will be needed and to determine the number of blank pages needed for your passport. Dual citizens should ask for advice about which passport to use for both entry and exit (some countries require their citizens to enter on that country’s passport).
The Centers for Disease Control and Prevention (CDC) recommends that travelers be up to date on routine vaccinations while traveling to any destination. The CDC also recommends that ideally 4-6 weeks before your travel, you get vaccinations for vaccine-preventable diseases you might be at risk for if traveling abroad. Your doctor or healthcare provider will determine what vaccinations you will need depending on factors such as your health and immunization history. Make sure to also ask your doctor about medications you might need, such as those for malaria prevention and travelers’ diarrhea.
NYU students may schedule a free Travel Medicine Consultation with the NYU travel medicine clinic, or you may contact your primary care doctor or a travel medicine doctor for a consultation. Call far in advance of your trip, as it may take time to get an appointment. Note that immunizations and travel medications offered through NYU’s clinic or elsewhere involve fees that may or may not be covered by your health insurance plan.
NYU Alert and NYU Traveler are systems that give NYU travelers up-to-the-minute information about potential health and safety threats while traveling and enables the University to establish contact in the event of an emergency. Registration takes just a few minutes! You will need your flight information to register.
The Smart Traveler Enrollment Program (STEP) is a free service provided by the US Government to US citizens who are traveling to or living in a foreign country. STEP allows you to enter information about your upcoming trip abroad so that the Department of State can better assist you in an emergency. Non-US citizens should register with the relevant home country embassy or consulate abroad.
You are required to maintain insurance with your home insurance policy for the duration of your trip. If traveling domestically, note that some insurance companies do not provide coverage in all US states; call your provider to verify coverage.
Additionally, if traveling abroad, NYU recommends that its students purchase travel health insurance in the event that they become ill or injured or require evacuation, which is not covered under normal insurance policies. NYU’s preferred provider is GeoBlue, which costs only a few dollars per week of travel. Highlights:
For more information and to enroll, visit https://www.geobluestudents.com (use Group Code FAF-10228 during enrollment). After enrolling, print your GeoBlue ID card and travel with it; you will be covered without the card, but it’s advised to take it with you.
You are encouraged to visit the Student Health Center to discuss any health concerns you might have (physical and mental health, allergies, medications, etc.) and to decide on a plan for managing them while away. If you might require a reasonable accommodation based on a qualified disability or have special concerns, note that you might need to register with NYU’s Moses Center. Also note that you may receive communication from Gallatin’s Office of Student Affairs about support systems available to you during your trip.
If you take medications regularly, make sure to have an adequate supply for the trip and pack in your carryon luggage. Plan to travel with your medications in their original bottles and if possible, obtain a letter from your doctor about them to present if asked at the border. Leave a copy of your prescription with a relative or friend at home. If traveling abroad, make sure to know the generic names for your medications, as the brand names might not be recognized abroad. Also check with the American embassy or consulate to verify that your medications will be allowed into the country.
Many resources exist online to help travelers learn more about other countries’ culture and to help travelers navigate attitudes and regulations towards, for example, LGBTI travelers, travelers with disabilities, travelers of color, and female travelers. See in particular the following:
Contact your bank(s) before you depart to put a “travel notification” on the accounts you plan to use while away. If you bank with a small bank, you should check with the bank to make sure your card is compatible. Also note that many ATMs abroad do not accept ATM pin numbers that are longer than four digits.
See the CDC’s “Pack Smart” page for suggestions, including about OTC medications. Take a photocopy of your passport with you and keep it packed separately from your actual passport. Leave photocopies of your passport and credit cards with someone you trust back home.
Decide on a communication plan with people with whom you want to keep in contact while away. Let them know if and when you will contact them. Especially discuss your travel plans with your emergency contact (if your fellowship administrator has asked you to provide one) or with someone who might need to make important decisions regarding your health and safety in the event you are unable to do so.
If someone from home needs to contact you in an EMERGENCY SITUATION ONLY and is unable to reach you, that person may call NYU’s Department of Public Safety anytime at 1.212.998.2222. Otherwise, he or she may call or e-mail your fellowship's administrator at Gallatin during business hours, but please note that because of the Family Education Rights & Privacy Act (FERPA), there are limits to the information that can be disclosed about you.