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Academic Standing, Undergraduate

Students are expected to maintain a status of academic good standing. The Gallatin School reviews student records throughout the academic year to identify those students who may be falling below the academic standards set by the School. A student who does not maintain a status of academic good standing faces a variety of sanctions. Depending on the severity of the situation, the student may be placed on Official Warning or Probation—notations that appear on the transcript either temporarily or permanently—and prevented from registering for future semesters. In dire cases, students may be suspended or dismissed. Students with unsatisfactory records may also be required to meet with one or more School officials to discuss their academic progress.

NOTE: This statement on “Academic Standing” generally assumes that a student is enrolled full-time. However, students are expected to maintain a status of academic good standing regardless of whether they have registered for full-time status or not. A part-time student who fails to maintain a status of academic good standing may also be subject to academic sanctions. In such cases, the sanctions will be determined by the Office of the Associate Dean of Students after an appropriate review of the student’s overall academic record.
 

Academic Good Standing

Undergraduate students are considered to be in academic good standing when their current and cumulative grade point averages are above 2.0 and if they have not accumulated 12 or more units of Incompletes (I) and/or No Records (NR) in one semester. Students must maintain satisfactory progress by earning a passing grade in a minimum of 76 percent* of the courses in which they are enrolled each academic year (fall, spring and summer semesters). Students who fall below the 76 percent* completion rate are not in academic good standing. Students newly admitted are presumed to be in academic good standing, unless they were admitted on a probationary status.

*Undergraduate students participating in the New York State Higher Education Opportunity Program (HEOP) or the New York State Collegiate Science & Technology Entry Program (CSTEP) should consult the Satisfactory Academic Progress policy for their completion rate.

 

Official Warning

Students receive an official warning letter from the Gallatin School under the following circumstances:

  • if the current grade point average falls below 2.0
  • if the cumulative grade point average falls below 2.3
  • if the student does not complete at least 80 percent of the courses in which he or she has enrolled since matriculating at NYU; for new students, such a determination would be made after the second semester of matriculation

When a student is placed on official warning, a letter is sent to the student’s permanent address, the student’s adviser and the Office of the University Registrar. This letter serves to notify the student of the School’s concern and to identify resources that may assist the student. The notation “Official Warning” appears on the student’s transcript until the student has been taken off official warning.

School officials carefully monitor the records of all students who are enrolled in one or more classes while on official warning. If a student fails to improve his or her standing, the student may be placed on continued warning or on probation.

 

Probation

Students with unsatisfactory academic records are placed on probation by the Gallatin School if any of the following circumstances occur:

  • if the current grade point average falls below 1.5
  • if the cumulative grade point average falls below 2.0
  • if the student accumulates 12 or more units of Incompletes (I) and/or No Records (NR) in one semester, absent compelling and documented justification
  • if the student accumulates three or more Withdrawals (W) in an academic year, absent an official Leave of Absence or compelling and documented justification
  •  if the student does not complete at least 76 percent* of the units in which he or she has enrolled since matriculating at NYU; for new students, such a determination would be made after the second semester of matriculation

When a student is placed on probation, the notation “Probation” is placed on the student’s transcript and a letter is sent to the student’s permanent address, the student’s adviser and the Office of the University Registrar. In most cases, the probation letter will indicate that the student must: (1) achieve a grade point average of at least 2.0 during the semester he or she is on probation, (2) not receive any grade below a C or any grade of Incomplete (I) and/or No Record (NR), (3) finish all Incompletes.

The letter will also inform the student if any special conditions and restrictions have been placed on the student’s academic program. For example, the student may be prohibited from taking a course on a pass/fail basis; taking a course outside of NYU; or registering for independent studies, tutorials, internships or private lessons. The letter may also indicate the maximum number of units for which the student can enroll.

Students on probation cannot hold office in any University club or organization, or represent the University in any athletic or non-athletic event. Students on probation should be aware that they are usually ineligible for financial aid. A Dean’s Academic Hold is placed on all registration activity for students on probation. The Dean’s Academic Hold may be removed only after a probation interview. The probation letter will inform the student of how to schedule this interview.

A student who is placed on probation may opt to request a leave of absence or permission to maintain matriculation by fee for the following semester. If the School grants such a request, the student’s probation status will resume if and when the student returns and continues with coursework.

Undergraduate students who are admitted on probation are expected to maintain a grade point average of 2.5 or above for the first two semesters, with no grade below a C.

School officials carefully monitor the records of all students who are enrolled in one or more classes while on probation. If a student fails to meet the conditions of probation as stated in the probation letter, the student may be placed on continued probation, suspended, or dismissed.

*Undergraduate students participating in the New York State Higher Education Opportunity Program (HEOP) or the New York State Collegiate Science & Technology Entry Program (CSTEP) should consult the Satisfactory Academic Progress policy for their completion rate.

Academic Dismissal

If a student fails to meet the terms and conditions of probation or suspension, he or she may be dismissed from the University. Students on continued probation may be dismissed for poor academic performance without being suspended first. Dismissals will be determined by a committee comprising the Associate Dean of Students, Associate Dean of Faculty and Academic Affairs, and Assistant Dean of Academic Advising, in consultation with the Dean. Students who are dismissed will be informed in writing by a registered letter sent to the student’s permanent address. The School will also notify the Office of the University Registrar, the Office of Residential Life and Housing Services, the Office of Undergraduate Admissions and the student’s adviser. Students who have paid tuition for the next term at the time of their dismissal will receive a full refund of tuition and fees. When a student is dismissed, the notation “Academic Dismissal” is placed on the student’s transcript.

Appeal

A student may appeal the School’s decision of academic suspension or dismissal if the student believes his or her suspension or dismissal was the result of an administrative error or if the student can offer compelling reasons for his or her academic standing. The student must request an appeal within 15 days from the suspension or dismissal letter’s postmark date. This request must include a personal statement explaining the student’s poor academic performance and the compelling reasons why the student should not be suspended or dismissed. The student may be asked to meet in person with School officials. The decision reached by the School in response to an appeal is binding.